Why Use Fax When You’ve Got Email?
When was the last time you transmitted a facsimile? Well, if you work in a solicitor’s office, the banking sector or the NHS, probably yesterday!Can you recall when you last sent a fax transmission.For most of us, Email has killed off fax.
Solicitors and lawyers will accept plain paper fax documents as a last resort. There are various document management software packages out there, but it’s the issue of traceability and ease with which an electronic document could be altered or modified that remains problematic, despite the many features now built into that same software that will assure veracity and give a clear “audit trail”. So, inevitably, there are many areas of business life where the fax remains the preferred communications medium for whatever reason.
That being the case, there are services business users can take advantage of to fully integrate fax with their existing IT infrastructure and electrical components. These services will facilitate the easy use of both communications technologies and avoid additional costs through purchase of dedicated fax equipment and enhance operation and security.
A Fax to Email service allows you to receive faxes directly to your email address as attachments. It’s an easy and confidential way of receiving, storing and forwarding important fax documents.Faxes are also more secure and confidential because the documents no longer sit on a shared machine.Fax to Email means that the “fax” is constantly on and always available and you never miss a message. Filing of faxes and record keeping for audit purposes also becomes much simpler.
If you factor in the price and speed benefits of using VoIP lines, voice, data and fax traffic can be handled at far lower cost. Fax to Email services can be fully integrated with all the vendor’s phone services, so you can receive multiple faxes simultaneously and never have to worry about toner or paper.Files will be automatically scanned ready for storage in a TIFF format which means they can also be printed when required.You can use the same telephone number for voice and fax calls.A single telephone number means that callers talk directly to people and faxex are diverted to a mailbox and stored.
Setting up a Fax to Email service is remarkably simple and can cost from as little as 40 pence per day to operate.In fact, depending on the vendor and the number format, you could wind up getting paid for certain calls.Set up and administraion services including alerts are usually free of charge from most IP telephony vendors. If you need communications, electrical and cable ties products visit Aerco
Tagged: communication, email, Fax
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